Privacy Policy
Kenya Progressive Nurses Association (KPNA)
Effective Date: [Insert Date]

Welcome to the website of the Kenya Progressive Nurses Association (KPNA) accessible at www.kpna.or.ke. Your privacy is important to us, and this Privacy Policy explains how we collect, use, and protect your personal information when you visit our website.

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1. Information We Collect

We may collect and process the following types of information:

• Personal Information: Name, email address, phone number, postal address, and any other details you provide when filling out forms, subscribing to newsletters, or communicating with us.
• Technical Information: IP address, browser type, operating system, pages visited, and other analytics data to improve website functionality.
• Cookies and Tracking Technologies: We may use cookies and similar technologies to enhance your browsing experience.

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2. How We Use Your Information

We use the collected information for the following purposes:

• To respond to inquiries and provide requested services.
• To process membership applications and maintain member records.
• To send newsletters, updates, and event notifications.
• To improve our website functionality and user experience.
• To comply with legal and regulatory requirements.

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3. Sharing of Information

We do not sell, trade, or rent your personal data to third parties. However, we may share your information in the following cases:

• With service providers who assist in website operations, provided they agree to keep your data confidential.
• When required by law, to comply with legal processes or protect our rights.
• With your explicit consent for specific purposes.

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4. Data Security

We implement appropriate security measures to protect your personal information. However, no internet-based service is completely secure, and we cannot guarantee absolute security.

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5. Your Rights and Choices

As a user, you have the right to:

• Access, update, or request deletion of your personal data.
• Opt-out of receiving communications from us.
• Withdraw consent where applicable.
• Request information about how we process your data.

To exercise your rights, please contact us at [Insert Contact Email].

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6. Cookies and Tracking Technologies

Our website may use cookies to improve functionality and user experience. You can manage or disable cookies through your browser settings. However, some website features may not function properly if cookies are disabled.

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7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites and encourage you to review their privacy policies.

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8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

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9. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us:

Kenya Progressive Nurses Association (KPNA)
Upper Hill along, Lower Hill Road, Duplex Apartments,
Nairobi, Kenya.
Email: secretariat@kpna.or.ke
Phone: +254 0708 414 299
Website: www.kpna.or.ke

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.